3 Key Reasons Why Cloud-Based Data Governance is Essential
As we enter the digital age, data management and utilization have become key factors that determine a company's success. In particular, cloud-based data management is increasingly becoming the standard. However, behind the efficiency and convenience of digital data lie challenges such as data security, maintaining data quality, and ensuring compliance with legal regulations.
In this environment, it is crucial to establish a systematic data management approach to effectively leverage the cloud. Today, we will explore the reasons why cloud data governance is necessary and highlight its importance.
Source: Freepik
Table of Contents
1. What is Data Governance?
Source: Freepik
Data governance is a framework designed to manage data securely and efficiently, encompassing all the policies and procedures necessary to protect data, maintain its quality, and ensure compliance with legal regulations. It involves not only the process of utilizing and managing data effectively in alignment with an organization’s goals and strategies but also defining clear responsibilities and authorities for data management. This includes establishing security systems to help employees handle data safely.
In simple terms, the core of data governance is to ensure that data is managed in a trustworthy and consistent manner, while also meeting legal requirements.
2. 3 Key Reasons for Data Governance
Source: Freepik
1) Personal Data Protection Law(APPI)
Data governance is essential for compliance with the Personal Data Protection Law (APPI). It ensures that organizations systematically manage every stage of data handling, from collection to utilization, storage, and deletion, to safeguard customer data. For example, if an e-commerce company collects customer email addresses to send marketing information, it must clearly communicate the purpose of data collection and obtain customer consent. Data governance helps maintain compliance by managing information based on its purpose, storing consent records, and implementing data security measures.
※ Note: APPI stands for the Act on the Protection of Personal Information, a Japanese law regulating the handling of personal data.
2) Data Security and Risk Management
As digital transformation accelerates, data security has become an increasingly critical issue. The data held by companies is exposed to various risks, including external hacking, internal breaches, and system errors. Data governance plays a crucial role in addressing these security concerns.
For example, it involves setting access controls for sensitive data, encrypting data to reduce the risk of external breaches, and regularly conducting security checks to ensure protection. By using cloud storage solutions like Rakuten Drive, companies can manage these security measures more conveniently. Features like user-specific access controls for files or folders, along with data encryption during file transfers, help ensure secure data sharing and reduce the risk of unauthorized access.
3) Data Utilization and Innovation
To connect data with business performance and innovation, data quality and consistency are crucial. When data is of high quality and systematically managed, it enhances the accuracy of data analysis and decision-making. As a result, organizations can develop more effective strategies, leading to improved performance and growth.
In this way, data governance is an essential element for managing and utilizing data efficiently. Well-governed data becomes more than just an informational asset—it transforms into a core driver of business growth and innovation.
3. Data Governance in Action
1) TOYOTA
Source: TOYOTA
TOYOTA operates smart factories where data is analyzed at each production stage to improve quality, efficiently manage inventory and materials in the supply chain, and enhance productivity. Additionally, TOYOTA collects and analyzes large-scale data from connected cars in real-time to monitor vehicle conditions and improve driving safety using driving data. Alongside these efforts, the company has built a robust security system to protect customer and vehicle data, ensuring strict adherence to international security standards and thoroughly managing its data governance practices.
2) Mitsubishi UFJ Financial Group
Source: MUFG
Mitsubishi UFJ Financial Group utilizes cloud and big data analytics technologies to efficiently manage customer data. They continuously strengthen their management system to maintain data quality and security. By analyzing large-scale data, they enhance the accuracy and reliability of their financial services, offering tailored financial solutions to customers and consistently advancing innovative financial services.
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4. Want to Strengthen Data Governance? Try Rakuten Drive!
To safely manage data and ensure compliance with legal regulations, a systematic data management approach is essential for businesses. Effective data management not only ensures security but also strengthens a company's competitive edge. In this regard, Rakuten Drive’s cloud storage can help build a robust data management system, providing the tools and features needed to maintain secure, organized, and compliant data governance.
Rakuten Drive is a cloud storage solution that allows businesses to securely store and manage their data. It complies with international security standards by obtaining ISO 27001 and ISO 27017 certifications. With features such as file encryption and regular security updates, Rakuten Drive ensures that businesses can manage their data with peace of mind. Additionally, detailed functions like user-specific access controls and file version management help businesses maintain even greater security and organization of their data.
In addition, Rakuten Drive is designed to efficiently handle large-scale data, making it an ideal solution for businesses looking to strengthen their data management. It offers tailored pricing plans, allowing companies to reduce costs while enjoying robust security and server scalability. With Rakuten Drive, businesses can cut unnecessary expenses and maximize the efficiency of their data management processes. Why not leverage this solution to optimize both cost and performance?
Today, we explored the importance of data governance through the cloud. As data management and data security have become key factors that determine a company’s success and competitive edge, strengthening data management systems has become an essential task for businesses. If you're looking to achieve both efficiency and security in data management, consider leveraging Rakuten Drive to streamline and protect your data processes!